Contingent Workforce Solutions

Managing Your Contingent Workforce

Companies have been using contract workers in record numbers as a result of seasonal fluctuations, special projects or corporate restructuring. Synergy Services was founded on the premise of delivering superior contingent workforce solutions including contractor payrolling and compliance services at competitive rates to companies who utilize consultants, contractors or temporary workers as a supplement to their full time employee workforce. In addition, Synergy Services is designed to assist companies in avoiding the risks associated with misclassification of contractors and ensure 1099 compliance.

By offering the highest level of service at the lowest possible cost, Synergy Services allows its customers to focus on their core business competencies rather than shoulder the burden of administrative costs and other unnecessary liabilities.

Service Offers

Synergy Services offers several flexible options to meet your company's specific contractor payroll needs including:

Synergy Compliance Service

Synergy Compliance Service is designed to evaluate your company's new and existing Independent Contractors to determine worker misclassification and quantify risk exposure to the firm as well as offer recommendations on how to handle those individuals as contractors.

Managed W-2 Service

A full service contractor payroll option for companies who want Synergy to become the legal W-2 Employer of Record for contract employees. As the employer of record, Synergy automatically deducts the necessary taxes from the contractor’s paycheck including Social Security, Medicare, Federal, State and local taxes. In addition, Synergy covers the contractor with Worker's Comp and Unemployment Insurances.

Agency of Record Service

A flow through service where Synergy becomes the Agency of Record for Independent Contractors. This Service provides increased protection against contractor misclassification issues while reducing the administrative costs of dealing directly with multiple independent contractors.

The Zone

A private and secure web based community portal developed by Synergy where companies can source, communicate, and collaborate with previous workers online including retired workers, alumni workers and previous contract workers.

Service Details

Payroll Administration

• Payroll processing: Synergy performs weekly payroll processing for contract workers.
• Payroll taxes and deductions: automatic tax deductions by work state, unemployment and workers compensation benefits deductions.
• Unemployment and workers compensation: Synergy manages claims and assumes liabilities for unemployment and workers compensation.
• Timesheet management: Synergy manages the timesheet process to ensure timesheets are in on time in order to process payroll.
• Billing and collectibles: Synergy manages the billing and collections process on behalf of its customers including manual or electronic format.
• Direct deposit: as a part of the enrollment process Synergy supports and encourages direct deposit of payments to workers.
• Float/ payroll funding: Synergy maintains payroll float of payroll funds between the time the contractor receives payment and the time which the bills are paid by the customer.
• Audits and reporting: Synergy performs all audits and reporting on behalf of our customers.
• Year end reconciliation: Synergy manages the year end reconciliation of W-2 forms and inquiries.
• Background checks: as a part of the standard enrollment process, Synergy performs background checks and social security verifications on behalf of its customers. In addition, Synergy will perform additional pre-employment testing such as drug tests and employment/degree verification.
• Claims management: Synergy handles all unemployment claims and liabilities as well as workers compensation.

Contractor Benefits

Synergy offers a variety of benefits to contractors who meet specific conditions to promote retention and maximize overall contractor satisfaction. By offering these services, contractors can focus on providing the best service to clients without unnecessary distractions.

Standard Benefits for W-2 Contractors

• Medical
• Dental
• Vision
• Life Insurance
• Voluntary Insurance Programs
• 401(k) Retirement Plan
• Dependent Care Flexible Spending Account
• Direct Deposit

Medical

Affordable health insurance through Starbridge Select. Contractors may select from one of two low cost health alternatives for themselves and their family. The Synergy medical plan through Starbridge is a limited benefit medical plan which includes the following types of healthcare benefits:

• Doctors visits
• Accidental injury coverage
• Illness coverage
• Accidental death benefit
• Prescriptions
• Care 24 nurse line
• COBRA administration
• Pre-tax premiums

Eligibility: The contractor must be working 20 or more hours per week.

Waiting Period: Contractors may join the program during open enrollment periods or the first month following their first day of employment.

Dental/Vision

Synergy also offers a cost effective dental and vision program through Starbridge Select.

Dental: The Starbridge Dental Plan reimburses each insured person for expenses incurred for the 45 most common preventive and basic dental procedures. After each insured person meets and annual deductible, the plan pays for up to the maximum covered charge for each included procedure. Additional discounts are available for dentists who are in the CAREINGTON network.

Vision: Contractors enrolled in the Starbridge Select Dental Plan also receive a membership in the Vision One discount network.

Life Insurance

Synergy offers a life insurance plan to our employees. The premiums for this life insurance plan are taken out of your paycheck for your convenience. You can receive a guaranteed policy with coverage at a competitive rate. The Guardian Life Insurance plan is portable as well; this means if you leave the company, you can continue to participate in the life insurance plan at just a slightly higher premium.

Voluntary Insurance Programs

Synergy offers voluntary insurance programs through Aflac including Accident Expense, Premier Cancer, Personal Sickness and Personal Disability Plans. Aflac insurance policies pay cash benefits directly to the employee for such expenses as expenses outside of major medical coverage, travel-related expenses, everyday living expenses and lost income.

401(k) Retirement Plan

The 401(k) retirement option is available to all Synergy contractors, enabling them to reduce taxable income and save for retirement. By participating in the Transamerica Retirement Plan, Synergy contractors can select from numerous diversified investment options to invest in their future.

Dependent Care Flexible Spending Account

Synergy offers a flexible spending account for dependent care expenses using pre-tax dollars to reduce overall taxable income. Participants must work a minimum of 20 hours per week, with eligibility at the beginning of the month following the first day of employment.

Direct Deposit for W-2 Employees

Direct Deposit Services allows Synergy to transfer funds directly in to the contractors bank account without the delay of sending paychecks through regular mail.

If you are interested in registering for these services or finding out more information, complete the Client Registration form or contact us directly by calling 1-877-767-8689 today.

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